Microsoft Word Document Tips

MatthewA By MatthewA, 3rd Nov 2015 | Follow this author | RSS Feed
Posted in Wikinut>Guides>Technology>Computer Software

You can use Word to create a number of document types. From letters, to report, memo or of course Helium articles! Generally, different documents may require slightly different approaches.

Microsoft Word Document Tips

To begin with, before you start any document consider looking at the style gallery found in the formatting menu. Or alternatively select new document from the file menu, which will provide the templates. Here you can select from letters, faxes, memos and other documents. Select a document template you feel will be appropriate and then you just need to enter the content.

Better still, for letters there is a letter wizard available. From tools, select the letter wizard and this will provide a number of options for letter documents.

Still, this may not cover all document types. Regardless of whether you use the templates or not, you should consider adding bold or italics at some points. Use these to emphasize titles (or underline option), reference points or anything that should be especially noted. Use bold instead of CAPS. Do not overuse them however.

For headings, you might want to consider using heading 1, 2 or 3 available. These are pre-formatted headings, with 1 being the largest and then 3 being the smallest sub heading. Select these from the heading box on the left of the main toolbar.

By default, the Times New Roman font is used. This may be fine but there are many others available. Next to the heading box, the font list will give you a good selection. If you feel that other fonts will better suit your document then use them. However, for consistency stick to the same font throughout, with the possible exception of titles.

The overall size of the font can also be changed. By default, it is 10 but it can be reduced or increased. Some might prefer a 12. However, do not make it too big for it will use lots of sheets. Likewise, very small fonts are not so good for obvious reasons. Again, the font size must remain constant except for titles.

If you want to provide a document summary, then Word has an auto summarise option for this. This allows a summary to be added to the top of the document, or on another page. To make use of this, just go to tools and AutoSummarize. Then you can set summaries of variable length.

Remember to use the spell checker. This will look through and check spelling accuracy, always worth using, in case of typos or otherwise. Also note, that some American and English spelling can be variable.

Finally, do not forget to save the document! Save with a relevant title, appropriate folder and you might consider doing a back up as well.

Whichever document you draft in Word, remember to keep it consistent. Make use of bold, italics & underline and check accuracy.

Tags

Microsoft, Software, Word

Meet the author

author avatar MatthewA
Matthew is the author of the book Battles of the Pacific War 1941 - 1945. You can find further details at http://battlesofthepacificwar.blogspot.co.uk/.

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